> ## Documentation Index
> Fetch the complete documentation index at: https://help.hubsy.cloud/llms.txt
> Use this file to discover all available pages before exploring further.

# Instant Sharing

> Generate shareable links with password protection and expiration

## Share Files in Seconds

Hubsy Cloud makes file sharing simple and secure. Generate shareable links instantly and control exactly who can access your files.

## How to Share Files

<Steps>
  <Step title="Select a File">
    Click on any file or folder you want to share
  </Step>

  <Step title="Click Share">
    Click the "Share" button to generate a link
  </Step>

  <Step title="Configure Access">
    Set password protection, expiration date, and access permissions
  </Step>

  <Step title="Copy & Send">
    Copy the link and send it to anyone via email, chat, or social media
  </Step>
</Steps>

## Sharing Options

<CardGroup cols={2}>
  <Card title="Public Links" icon="link">
    Anyone with the link can access the file
  </Card>

  <Card title="Password Protected" icon="lock">
    Require a password to access shared files
  </Card>

  <Card title="Expiring Links" icon="clock">
    Set automatic expiration dates for temporary shares
  </Card>

  <Card title="Download Limits" icon="download">
    Limit the number of times a file can be downloaded (Pro/Enterprise)
  </Card>
</CardGroup>

## Access Control

### Password Protection

Add an extra layer of security:

1. When creating a share link, enable "Password Protection"
2. Set a strong password
3. Share the password separately from the link
4. Recipients must enter the password to access the file

<Tip>
  Use password protection for sensitive documents like contracts, financial records, or personal information.
</Tip>

### Expiration Dates

Automatically revoke access after a set time:

* Set expiration for temporary shares
* Choose from preset options (1 day, 1 week, 1 month)
* Or set a custom expiration date
* Link becomes invalid after expiration

<Note>
  Expiration dates are useful for:

  * Temporary project files
  * Time-sensitive documents
  * Trial downloads
  * Event-specific content
</Note>

### Download Limits

Control how many times a file can be downloaded:

* Set maximum download count (Pro/Enterprise)
* Track download analytics
* Limit distribution of sensitive files
* Automatically disable link after limit reached

## Permission Levels

Choose the right permission level for shared files:

<Tabs>
  <Tab title="View Only">
    Recipients can:

    * View files online
    * Download files
    * Cannot edit or delete

    Best for:

    * Sharing final documents
    * Public content
    * Read-only materials
  </Tab>

  <Tab title="Can Edit">
    Recipients can:

    * View and download files
    * Upload new versions
    * Edit in supported apps

    Best for:

    * Collaborative projects
    * Team documents
    * Active work files

    <Note>Available on Pro and Enterprise plans</Note>
  </Tab>

  <Tab title="Can Manage">
    Recipients can:

    * All edit permissions
    * Delete files
    * Manage sharing settings
    * Invite others

    Best for:

    * Project managers
    * Team leaders
    * Co-owners of content

    <Note>Available on Enterprise plan</Note>
  </Tab>
</Tabs>

## Manage Shared Links

### View Active Shares

See all your active shared links:

1. Go to "Shared by Me" section
2. View all files you've shared
3. See who has access
4. Check download/view statistics

### Revoke Access

Remove access to shared files anytime:

1. Find the shared file
2. Click "Manage Sharing"
3. Click "Revoke Link" or "Delete Share"
4. Access is immediately removed

<Warning>
  Revoking a link immediately prevents all future access, even for people who previously downloaded the file.
</Warning>

### Update Sharing Settings

Modify existing shares:

* Change password
* Update expiration date
* Modify permissions
* Add/remove download limits

## Sharing Best Practices

<AccordionGroup>
  <Accordion title="Use Password Protection" icon="shield-halved">
    Always use password protection for:

    * Confidential documents
    * Personal information
    * Financial records
    * Legal documents
  </Accordion>

  <Accordion title="Set Expiration Dates" icon="calendar-xmark">
    Set expiration dates for:

    * Temporary collaborations
    * Time-sensitive information
    * Trial access
    * Event-specific files
  </Accordion>

  <Accordion title="Review Regularly" icon="list-check">
    Periodically review your shared links:

    * Remove access you no longer need
    * Update outdated permissions
    * Clean up old shares
  </Accordion>

  <Accordion title="Share Responsibly" icon="user-shield">
    Be mindful when sharing:

    * Verify recipient identity
    * Share only necessary files
    * Use appropriate permission levels
    * Keep sensitive data secure
  </Accordion>
</AccordionGroup>

## Advanced Sharing (Pro/Enterprise)

### Branded Share Pages

Customize your share pages with:

* Your company logo
* Custom colors
* Branded domain
* Custom messages

### Email Notifications

Get notified when:

* Someone downloads your file
* Link expires
* Password attempts fail
* Download limit reached

### Analytics

Track sharing performance:

* Number of views
* Download counts
* Geographic location of viewers
* Device types used

## Sharing via Email

Share directly from Hubsy Cloud:

1. Select file to share
2. Click "Share via Email"
3. Enter recipient email addresses
4. Add optional message
5. Send - recipients get direct download link

<Tip>
  Email sharing automatically includes password protection and expiration options.
</Tip>

## Next Steps

<CardGroup cols={2}>
  <Card title="Team Collaboration" icon="users" href="/features/collaboration">
    Learn about team sharing and collaboration
  </Card>

  <Card title="Sharing Guide" icon="book" href="/guides/sharing-files">
    Advanced sharing techniques and tips
  </Card>
</CardGroup>