Share Files in Seconds
Hubsy Cloud makes file sharing simple and secure. Generate shareable links instantly and control exactly who can access your files.How to Share Files
1
Select a File
Click on any file or folder you want to share
2
Click Share
Click the “Share” button to generate a link
3
Configure Access
Set password protection, expiration date, and access permissions
4
Copy & Send
Copy the link and send it to anyone via email, chat, or social media
Sharing Options
Public Links
Anyone with the link can access the file
Password Protected
Require a password to access shared files
Expiring Links
Set automatic expiration dates for temporary shares
Download Limits
Limit the number of times a file can be downloaded (Pro/Enterprise)
Access Control
Password Protection
Add an extra layer of security:- When creating a share link, enable “Password Protection”
- Set a strong password
- Share the password separately from the link
- Recipients must enter the password to access the file
Expiration Dates
Automatically revoke access after a set time:- Set expiration for temporary shares
- Choose from preset options (1 day, 1 week, 1 month)
- Or set a custom expiration date
- Link becomes invalid after expiration
Expiration dates are useful for:
- Temporary project files
- Time-sensitive documents
- Trial downloads
- Event-specific content
Download Limits
Control how many times a file can be downloaded:- Set maximum download count (Pro/Enterprise)
- Track download analytics
- Limit distribution of sensitive files
- Automatically disable link after limit reached
Permission Levels
Choose the right permission level for shared files:- View Only
- Can Edit
- Can Manage
Recipients can:
- View files online
- Download files
- Cannot edit or delete
- Sharing final documents
- Public content
- Read-only materials
Manage Shared Links
View Active Shares
See all your active shared links:- Go to “Shared by Me” section
- View all files you’ve shared
- See who has access
- Check download/view statistics
Revoke Access
Remove access to shared files anytime:- Find the shared file
- Click “Manage Sharing”
- Click “Revoke Link” or “Delete Share”
- Access is immediately removed
Update Sharing Settings
Modify existing shares:- Change password
- Update expiration date
- Modify permissions
- Add/remove download limits
Sharing Best Practices
Use Password Protection
Use Password Protection
Always use password protection for:
- Confidential documents
- Personal information
- Financial records
- Legal documents
Set Expiration Dates
Set Expiration Dates
Set expiration dates for:
- Temporary collaborations
- Time-sensitive information
- Trial access
- Event-specific files
Review Regularly
Review Regularly
Periodically review your shared links:
- Remove access you no longer need
- Update outdated permissions
- Clean up old shares
Share Responsibly
Share Responsibly
Advanced Sharing (Pro/Enterprise)
Branded Share Pages
Customize your share pages with:- Your company logo
- Custom colors
- Branded domain
- Custom messages
Email Notifications
Get notified when:- Someone downloads your file
- Link expires
- Password attempts fail
- Download limit reached
Analytics
Track sharing performance:- Number of views
- Download counts
- Geographic location of viewers
- Device types used
Sharing via Email
Share directly from Hubsy Cloud:- Select file to share
- Click “Share via Email”
- Enter recipient email addresses
- Add optional message
- Send - recipients get direct download link