Share Files in Seconds
Hubsy Cloud makes file sharing simple and secure. Generate shareable links instantly and control exactly who can access your files.How to Share Files
Sharing Options
Public Links
Anyone with the link can access the file
Password Protected
Require a password to access shared files
Expiring Links
Set automatic expiration dates for temporary shares
Download Limits
Limit the number of times a file can be downloaded (Pro/Enterprise)
Access Control
Password Protection
Add an extra layer of security:- When creating a share link, enable “Password Protection”
- Set a strong password
- Share the password separately from the link
- Recipients must enter the password to access the file
Expiration Dates
Automatically revoke access after a set time:- Set expiration for temporary shares
- Choose from preset options (1 day, 1 week, 1 month)
- Or set a custom expiration date
- Link becomes invalid after expiration
Expiration dates are useful for:
- Temporary project files
- Time-sensitive documents
- Trial downloads
- Event-specific content
Download Limits
Control how many times a file can be downloaded:- Set maximum download count (Pro/Enterprise)
- Track download analytics
- Limit distribution of sensitive files
- Automatically disable link after limit reached
Permission Levels
Choose the right permission level for shared files:- View Only
- Can Edit
- Can Manage
Recipients can:
- View files online
- Download files
- Cannot edit or delete
- Sharing final documents
- Public content
- Read-only materials
Manage Shared Links
View Active Shares
See all your active shared links:- Go to “Shared by Me” section
- View all files you’ve shared
- See who has access
- Check download/view statistics
Revoke Access
Remove access to shared files anytime:- Find the shared file
- Click “Manage Sharing”
- Click “Revoke Link” or “Delete Share”
- Access is immediately removed
Update Sharing Settings
Modify existing shares:- Change password
- Update expiration date
- Modify permissions
- Add/remove download limits
Sharing Best Practices
Use Password Protection
Use Password Protection
Always use password protection for:
- Confidential documents
- Personal information
- Financial records
- Legal documents
Set Expiration Dates
Set Expiration Dates
Set expiration dates for:
- Temporary collaborations
- Time-sensitive information
- Trial access
- Event-specific files
Review Regularly
Review Regularly
Periodically review your shared links:
- Remove access you no longer need
- Update outdated permissions
- Clean up old shares
Share Responsibly
Share Responsibly
Advanced Sharing (Pro/Enterprise)
Branded Share Pages
Customize your share pages with:- Your company logo
- Custom colors
- Branded domain
- Custom messages
Email Notifications
Get notified when:- Someone downloads your file
- Link expires
- Password attempts fail
- Download limit reached
Analytics
Track sharing performance:- Number of views
- Download counts
- Geographic location of viewers
- Device types used
Sharing via Email
Share directly from Hubsy Cloud:- Select file to share
- Click “Share via Email”
- Enter recipient email addresses
- Add optional message
- Send - recipients get direct download link